Administrative Support Associate I/UKHC
University of Kentucky
Lexington, KY
Full-time
Administration / Clerical
Posted on April 9, 2024
Posting Details
Posting Details
Job Title
Administrative Support Associate I/UKHC
Requisition Number
RE44807
Working Title
Administrative Support Associate I – Dept of Psychiatry
Department Name
MG345: Psychiatry
Work Location
Lexington, KY
Grade Level
07
Salary Range
$17.50-27.31/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
3 yrs
Required License/Registration/Certification
None
Physical Requirements
The physical requirements for this position include regularly sitting at a computer workstation for extended periods with repetitive motion (such as typing); walking including pushing, pulling, and/or lifting up to 10 lbs, and occasional pushing, pulling, and/or lifting objects up to 25 lbs.
Shift
Monday – Friday, Day Shift; 8:00 am – 5:00 pm (40 hrs/wk); Hybrid (1 week in office, 1 week remote)
Job Summary
The Administrative Support Associate I will provide key support to the Administration and Education offices of the Department of Psychiatry, acting as the first contact and supporting departmental activities. This role requires executive-level administrative experience in a fast-paced setting.
Responsibilities include scheduling and document preparation for the Department Chair and Administrator, Vice Chair for Education and faculty across the department, managing faculty affairs, onboarding, and administrative support for the Department of Psychiatry's education team which includes faculty, staff, and residents. This individual will provide general administrative support for faculty, staff, and residents across the department, as well as handle purchasing, accounting, payroll processes, calendar management, and credentialing and clinical privileges enrollment. The role may involve support to special projects and participation in creating a healthier community through academic medicine, community engagement, and education.
This position is a hybrid position and will require a rotation of one week onsite at Fountain Court and one week working remotely.
The UK Department of Psychiatry is comprised of a diverse team of highly skilled clinicians and staff working together to create a Culture of Health. A Culture of Health is based on the premise that “everyone has the opportunity to live a healthier life” and that as a community “we must work together to ensure that everyone has the opportunity to make healthy choices.” Robert Wood Johnson Foundation The Department of Psychiatry is using this framework to harness the power of academic medicine to deliver cutting-edge clinical services with the expertise derived from robust community engagement to provide a platform for educating and training future leaders of psychiatry. Our work is only as good as the impact we make on the community we live in. The Department of Psychiatry at the University of Kentucky College of Medicine strives to provide the highest level of patient care, innovative educational programs, active research in mental illness, and advocacy throughout the state of Kentucky and beyond. These pursuits have helped the department win the American College of Psychiatrists Award for Creativity in Psychiatric Education not once, but twice. The Department employs physicians, psychologists, therapists, and other mental health professionals to provide a wide variety of behavioral health and substance use treatment services at multiple locations. Our clinicians provide care at our UK Psychiatric & Behavioral Health Care Clinic at Fountain Court – Lexington, KY, Albert B. Chandler Hospital – Lexington, KY, Good Samaritan Hospital – Lexington, KY, Eastern State Hospital – Lexington, KY as well as various other clinics and departments throughout the UK HealthCare system and outside organizations throughout Kentucky. Our team of researchers are working to advance the understanding of behavioral health and how behavioral health conditions are managed and treated. Our department has five ACGME-certified residency training programs which focus on training more than 50 physicians each year to become the future leaders in psychiatry.
The Department of Psychiatry's administration and education office is located near the Hamburg area of Lexington at 245 Fountain Ct., Lexington, KY, 40509. This off-campus location provides free onsite parking for employees and patients as well as a primary care/urgent care clinic and retail pharmacy that is accessible for both patients and employees.
Forbes magazine announced in February 2023 that it ranked the University of Kentucky sixth out of 500 total companies on its America's Best Large Employers list. UK is listed second nationally in the education category. The University of Kentucky provides a comprehensive benefits package including health, dental, and insurance benefits, a competitive 2:1 retirement match of up to 5% of an employee's base salary, discounts to local, regional and national businesses, paid vacation and temporary disability leave (sick time) and 14 paid holidays each year. For additional information on the University of Kentucky's benefits, please visit https://hr.uky.edu/insurance-and-retirement.
If you are interested in joining our team to provide administrative support to help transform the behavioral health system of care in the Lexington area and throughout Kentucky, please consider applying for this position.
Skills / Knowledge / Abilities
Planning and Organizing, Independent Decision Making Skills, Confidentiality, Computing Skills, Scheduling
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Bachelor's degree preferred.
Deadline to Apply
04/15/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Job Title
Administrative Support Associate I/UKHC
Requisition Number
RE44807
Working Title
Administrative Support Associate I – Dept of Psychiatry
Department Name
MG345: Psychiatry
Work Location
Lexington, KY
Grade Level
07
Salary Range
$17.50-27.31/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
3 yrs
Required License/Registration/Certification
None
Physical Requirements
The physical requirements for this position include regularly sitting at a computer workstation for extended periods with repetitive motion (such as typing); walking including pushing, pulling, and/or lifting up to 10 lbs, and occasional pushing, pulling, and/or lifting objects up to 25 lbs.
Shift
Monday – Friday, Day Shift; 8:00 am – 5:00 pm (40 hrs/wk); Hybrid (1 week in office, 1 week remote)
Job Summary
The Administrative Support Associate I will provide key support to the Administration and Education offices of the Department of Psychiatry, acting as the first contact and supporting departmental activities. This role requires executive-level administrative experience in a fast-paced setting.
Responsibilities include scheduling and document preparation for the Department Chair and Administrator, Vice Chair for Education and faculty across the department, managing faculty affairs, onboarding, and administrative support for the Department of Psychiatry's education team which includes faculty, staff, and residents. This individual will provide general administrative support for faculty, staff, and residents across the department, as well as handle purchasing, accounting, payroll processes, calendar management, and credentialing and clinical privileges enrollment. The role may involve support to special projects and participation in creating a healthier community through academic medicine, community engagement, and education.
This position is a hybrid position and will require a rotation of one week onsite at Fountain Court and one week working remotely.
The UK Department of Psychiatry is comprised of a diverse team of highly skilled clinicians and staff working together to create a Culture of Health. A Culture of Health is based on the premise that “everyone has the opportunity to live a healthier life” and that as a community “we must work together to ensure that everyone has the opportunity to make healthy choices.” Robert Wood Johnson Foundation The Department of Psychiatry is using this framework to harness the power of academic medicine to deliver cutting-edge clinical services with the expertise derived from robust community engagement to provide a platform for educating and training future leaders of psychiatry. Our work is only as good as the impact we make on the community we live in. The Department of Psychiatry at the University of Kentucky College of Medicine strives to provide the highest level of patient care, innovative educational programs, active research in mental illness, and advocacy throughout the state of Kentucky and beyond. These pursuits have helped the department win the American College of Psychiatrists Award for Creativity in Psychiatric Education not once, but twice. The Department employs physicians, psychologists, therapists, and other mental health professionals to provide a wide variety of behavioral health and substance use treatment services at multiple locations. Our clinicians provide care at our UK Psychiatric & Behavioral Health Care Clinic at Fountain Court – Lexington, KY, Albert B. Chandler Hospital – Lexington, KY, Good Samaritan Hospital – Lexington, KY, Eastern State Hospital – Lexington, KY as well as various other clinics and departments throughout the UK HealthCare system and outside organizations throughout Kentucky. Our team of researchers are working to advance the understanding of behavioral health and how behavioral health conditions are managed and treated. Our department has five ACGME-certified residency training programs which focus on training more than 50 physicians each year to become the future leaders in psychiatry.
The Department of Psychiatry's administration and education office is located near the Hamburg area of Lexington at 245 Fountain Ct., Lexington, KY, 40509. This off-campus location provides free onsite parking for employees and patients as well as a primary care/urgent care clinic and retail pharmacy that is accessible for both patients and employees.
Forbes magazine announced in February 2023 that it ranked the University of Kentucky sixth out of 500 total companies on its America's Best Large Employers list. UK is listed second nationally in the education category. The University of Kentucky provides a comprehensive benefits package including health, dental, and insurance benefits, a competitive 2:1 retirement match of up to 5% of an employee's base salary, discounts to local, regional and national businesses, paid vacation and temporary disability leave (sick time) and 14 paid holidays each year. For additional information on the University of Kentucky's benefits, please visit https://hr.uky.edu/insurance-and-retirement.
If you are interested in joining our team to provide administrative support to help transform the behavioral health system of care in the Lexington area and throughout Kentucky, please consider applying for this position.
Skills / Knowledge / Abilities
Planning and Organizing, Independent Decision Making Skills, Confidentiality, Computing Skills, Scheduling
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Bachelor's degree preferred.
Deadline to Apply
04/15/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Please choose the answer which best describes your number of years of full-time employment experience in an administrative support role.
- None
- More than 0, up through 1 year
- More than 1 year, up through 3 years
- More than 3 years, up through 5 years
- More than 5 years
- * Please choose the answer that best describes your amount of paid, full-time employment experience providing direct faculty support.
- None
- More than 0, up through 1 year
- More than 1 year, up through 2 years
- More than 2 years, up through 3 years
- More than 3 years
- * Please describe your paid work experience with multitasking and handling complex issues with multiple interruptions.
(Open Ended Question) - * How many years of experience do you have in an administrative, clerical or office support role?
- None
- More than 0, up through 1 year
- More than 1 year, up through 3 years
- More than 3 years, up through 5 years
- More than 5 years
- * University of Kentucky HealthCare recognizes a set of values that guide us in our daily interactions. By applying for a position within UK Healthcare, you are indicating your commitment and expressing your agreement to our five values. These values are diversity, innovation, respect, compassion, and teamwork. Please choose one of the UK Healthcare values and give a specific example when you exhibited this quality in your professional experience.
(Open Ended Question) - * University of Kentucky HealthCare seeks to attract, develop and retain highly skilled and competent employees, to provide the best experience for every patient, every time. If selected for a position, do you agree to abide by the UK HealthCare Values of diversity, innovation, respect, compassion, and teamwork?
- Yes
- No
- * Where did you first see this position advertised?
- UK Jobs Website
- Employee Referral
- Print Advertisement
- Job Fair
- InsideHigherEd.com
- HigherEdJobs.com
- Diverse Issues in Higher Education
- Oneclick.jobtarget.com
- Indeed.com
- Other On-line/Media Advertisement
- A Colleague, Friend, and/or Family member
- None of the above
Required Documents
- Resume
