Administrative Assistant

Pennsylvania State University University Park, PA Full-time Administration / Clerical

Posted on April 13, 2024

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Administrative Assistant

The Pennsylvania State University is seeking a candidate for an Administrative Support Assistant to the University Park Allocation Committee, serving student organization financial support, serving as the first point of contact, in person and via phone and email, maintaining confidential information, inputting financial request information, and coordinate travel arrangements.

The successful candidate will be responsible for the following:

Greet customers, provide information, and refer as appropriate.
Screen and process routine telephone communications, mail, and requests.
Schedule and maintain a calendar of appointments, meetings, travel itineraries, etc.
Coordinate travel arrangements, make reservations, and process reimbursements.
Maintain files and databases; assemble and format data to create simple reports.
Prepare documents, meeting materials, and correspondence.
Update and make routine changes to web pages.
Maintain confidential and sensitive information and materials.
Record and distribute meeting minutes.
Compose and edit written communication.
Maintain inventory and order/purchase office supplies; arrange for equipment -maintenance; process work orders for facilities repairs/needs.

This position typically requires a High School diploma or higher plus 1 year of related experience or an equivalent combination of education and experience.

The following background checks must be successfully completed for this position:

This position will require the successful completion of standard background checks.

Benefits for full-time employees at Penn State include (visit https://hr.psu.edu/benefits for more detailed information):

Medical, dental, vision, and retirement plans
Tuition discounts (including for a spouse and dependent children up to the age of 26)
Generous vacation time and sick time
16 paid holidays/campus closure days

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

Apply online at https://psu.wd1.myworkdayjobs.com/PSU_Staff/job/Penn-State-University-Park/Administrative-Support-Assistant_REQ_0000052719-1

CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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