Registration Specialist
Dartmouth College
Hanover, NH
Full-time
Administration / Clerical
Posted on May 12, 2023
Position Details
Position Information
Posting date
03/30/2023
Closing date
Open Until Filled
Yes
Position Number
1128399
Position Title
Registration Specialist
Department this Position Reports to
Geisel School of Medicine - Registrar
Hiring Range Minimum
$21.33/hr.
Hiring Range Maximum
$26.67/hr.
SEIU Level
Not an SEIU Position
FLSA Status
Non-Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
Location of Position
Lebanon, NH
Remote Work Eligibility?
Onsite only
Is this a term position?
No
If yes, length of term in months.
NA
Is this a grant funded position?
No
Position Purpose
To provide registration services for students, faculty, and staff of the Geisel School of Medicine's degree granting education programs. To coordinate the course catalog and registration processes utilizing OASIS (Online Access to Student Information and Scheduling) and the Banner Student Information System. To provide expertise and guidance in OASIS to a wide variety of users from Dartmouth College, Geisel, and Dartmouth Health.
Description
Required Qualifications - Education and Yrs Exp
Bachelors plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Michele Jaeger
Department Contact Phone Number
Department Contact for Cover Letter and Title
Michele Jaeger, Registrar
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link
https://searchjobs.dartmouth.edu/postings/67708
Key Accountabilities
Description
Manages processes on OASIS and Banner related to course catalog maintenance, course set-up, and general updates, proactively seeking information from numerous sources and ensuring information is up-to-date and accurate.
Percentage Of Time
35%
Description
Partners with course coordinators to support course registration and management on OASIS, proactively providing information and responding to queries about system functionality.
Percentage Of Time
35%
Description
Partners with Director of Phase 3 to manage the elective and sub-internship registration experience, working with students, faculty, course coordinators/directors, and the Office of Clinical Education to gather information and support the registration process.
Percentage Of Time
15%
Description
Coordinates with the Office of Evaluation and Assessment to support accurate completion of student performance, course, and faculty evaluations as well as timely submission of grades.
Percentage Of Time
5%
Description
Assists with coordination of visiting student rotations as a home school.
Percentage Of Time
5%
Description
Assists Senior Associate Registrar with non-established rotation application process, processing applications, seeking additional information when needed, and assisting with registration in OASIS and Banner.
Percentage Of Time
5%
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Posting date
03/30/2023
Closing date
Open Until Filled
Yes
Position Number
1128399
Position Title
Registration Specialist
Department this Position Reports to
Geisel School of Medicine - Registrar
Hiring Range Minimum
$21.33/hr.
Hiring Range Maximum
$26.67/hr.
SEIU Level
Not an SEIU Position
FLSA Status
Non-Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
Location of Position
Lebanon, NH
Remote Work Eligibility?
Onsite only
Is this a term position?
No
If yes, length of term in months.
NA
Is this a grant funded position?
No
Position Purpose
To provide registration services for students, faculty, and staff of the Geisel School of Medicine's degree granting education programs. To coordinate the course catalog and registration processes utilizing OASIS (Online Access to Student Information and Scheduling) and the Banner Student Information System. To provide expertise and guidance in OASIS to a wide variety of users from Dartmouth College, Geisel, and Dartmouth Health.
Description
Required Qualifications - Education and Yrs Exp
Bachelors plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
- Excellent written, verbal, and interpersonal skills with strong attention to detail.
- Demonstrated ability working with integrated student databases and basic computer software (Microsoft Office Suite, OASIS, Banner, FileMaker, etc.).
- Initiative, sound judgment and ability to work independently in a continually changing environment.
- Strong organizational skills and ability to set priorities and meet critical deadlines, despite frequent interruptions.
- Discretion and ability to deal with highly confidential student information.
- Practiced in providing friendly and professional customer service.
- Accurate data entry skills.
- Bachelor's Degree and three to five years in an academic or professional office environment.
- Experienced handling multiple confidential tasks.
Michele Jaeger
Department Contact Phone Number
Department Contact for Cover Letter and Title
Michele Jaeger, Registrar
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link
https://searchjobs.dartmouth.edu/postings/67708
Key Accountabilities
Description
Manages processes on OASIS and Banner related to course catalog maintenance, course set-up, and general updates, proactively seeking information from numerous sources and ensuring information is up-to-date and accurate.
Percentage Of Time
35%
Description
Partners with course coordinators to support course registration and management on OASIS, proactively providing information and responding to queries about system functionality.
Percentage Of Time
35%
Description
Partners with Director of Phase 3 to manage the elective and sub-internship registration experience, working with students, faculty, course coordinators/directors, and the Office of Clinical Education to gather information and support the registration process.
Percentage Of Time
15%
Description
Coordinates with the Office of Evaluation and Assessment to support accurate completion of student performance, course, and faculty evaluations as well as timely submission of grades.
Percentage Of Time
5%
Description
Assists with coordination of visiting student rotations as a home school.
Percentage Of Time
5%
Description
Assists Senior Associate Registrar with non-established rotation application process, processing applications, seeking additional information when needed, and assisting with registration in OASIS and Banner.
Percentage Of Time
5%
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Talent Acquisition Consultant
- AbilityJOBS
- American Library Association
- CareerBuilder
- Chronicle of Higher Education
- Chronicle of Philanthropy
- Dartmouth College Employment Website
- Glassdoor
- Internal Employee Referral (Please specify full name below)
- HERC
- Higher Ed Jobs
- Indeed
- Inside Higher Ed Jobs
- National Black MBA Association
- Recruit Military
- Prospanica
- Valley News
- Handshake
- Other (Please specify below)
- If you answered, "Internal Employee Referral" or "Other" to the above question, please specify here:
(Open Ended Question)
Required Documents
- Resume
- Cover Letter